How can you schedule data refresh in Power BI?

The correct approach to scheduling data refresh in Power BI involves configuring the dataset settings within the Power BI service. This allows users to specify the frequency and time at which the data should be automatically updated. This capability is crucial for ensuring that reports and dashboards reflect the most current data without requiring manual intervention, enhancing automation and efficiency in data management.

By selecting the appropriate refresh frequency—whether daily, weekly, or more customized intervals—users can ensure that stakeholders are always accessing the latest information. This feature also allows organizations to set the refresh time to off-peak hours, minimizing the potential impact on performance during busy periods and ensuring a more seamless experience for end-users.

The other options do not properly facilitate automated data refreshes. Setting alerts for data changes does not update the data itself, but instead notifies users of changes. Creating new report versions is unrelated to the data update process and involves version control rather than refresh scheduling. And while manually updating the data is a method to ensure currency, it is not efficient or scalable compared to automated scheduling in the Power BI service. Thus, configuring dataset settings is the most effective and streamlined method to ensure that data is kept up to date.